We all have that one person at work or school who is effortlessly organized. They never seem to miss any deadlines, always finish their work with time to spare, and always know where they can find what they are looking for.

And let’s face it: you are obviously jealous of them. But why? Why be jealous when you can actually learn from them and be the same as them? They do seem to be on the right track with life, don’t they?

Being organized isn’t just something you adapt to. Well, okay, initially it is. But slowly as you dwell in your organized lifestyle, you tend to start taking it more as a mindset rather than a way of living. For instance, you begin living your life in an organized manner, with each and every thing in your routine well thought out. And then comes a time where your systems and your rituals are actually morphed into your routine, and your mind adapts to them as habits. If you actually happen to get to this stage; congratulations, you’ve officially become an organized person.

Without further ado, let’s get you introduced to the 20 daily habits of highly organized people. Don’t worry, it’s nothing you can’t handle!

1. They read/address emails on a daily basis

Here’s the deal: it doesn’t matter at what time of the day you check your inbox. What matters is that you have a dedicated timeslot each day, let’s say, half an hour, for reading and answering all your emails. Your cluttered up inbox won’t go anywhere unless you handle it appropriately.

2. They also read/address mail on a daily basis

If you have a pile of mail, then dedicating some of your time to sort these bad boys out on a daily basis, just like your emails, won’t hurt.

3. They clear paper piles off their desk

There should absolutely be no space at all for clutter on your desk. If there are piles of paper that need to be sorted out, get straight to it!

4. They have specific routines and rituals set for the start and end of every day

Staying organized isn’t all about being uptight. You should always spare some time out for things that make you who you are. You don’t want to be a prisoner of your routine now, do you?

5. They put everything where it belongs

Each and every thing is supposed to go in its rightful place. Don’t leave your socks in the fridge!

6. They follow a to-do list

Following a to-do list is like your primary source of organization. Never miss out on it!

7. They prioritize

What’s more important? Get to it first! Don’t forget to prioritize. Postpone whatever that can be done sometime later and get to the dirty-bits first.

8. They leave room for last minute changes in the list

You’re doing just fine with your daily routine and are almost half-way through, when it out of nowhere, your best friend calls you up for an urgent meeting. Did you leave enough room for this sudden readjustment in your to-do list? You had better!

9. They have some “me-time” every day

Again, it’s not about being a prisoner of your routine when you can always cut some time out for yourself. Read a book, watch a movie, hit the gym; whatever that floats your boat!

10. They never leave anything undone

This is the holy grail of staying organized. Don’t leave any task half done. Leaving unfinished business is the hallmark of a disorganized person.

11. They stay well-nourished throughout the day

Your routine needs you in order to complete. You need food in order to complete your routine. What can you possibly do without enough energy? It’s a simple equation.

12. They always plan the coming day in advance.

Once you’re done with your day, then would be a good time to plan for the coming day. Every day needs its own unique to-do list!

13. They set alarms and reminders

You can’t leave room for error. Have everything on your side to help you avoid them. Set alarms, reminders, and whatever else you need to deal with your tasks on time.

14. They know how to filter relevant information

The best example in this regard is your notification list. The latest cat video on the Internet is irrelevant. The email you just received from your client is top priority. Make sure you know how to differentiate between these two.

15. They are not perfectionists

Not everything can be just the way you want it. Sometimes, “good enough” really is enough to get you by. So know where the most feasible option would suffice, and forget about making things perfect.

16. They leave no room for clutter

As mentioned earlier, clutter is your worst enemy. Leave no room for it on your territory!

17. They keep all the essentials within touching distance

Pen? Paper? Smartphone? Spare underwear? Yes, you can need any of those at any point. Keep them around you so you don’t face any problems during emergencies.

18. They are always prepared to face any mishaps

Staying organized is mainly all about preparing yourself to face turmoil, whenever it shows up. Don’t be afraid of tackling mishaps head on, deal with the elephant in the room first.

19. They opt for the simplest solutions

You don’t need only the best pen in the whole world to do your paperwork. A mere pencil will be enough. Follow the same ideology regarding everything else. Pick the simplest problem-solver!

20. They practice maintenance

This doesn’t mean you need to be a top quality handyman. You don’t even need to be tech-savvy for this one. So long as you know how to keep everything up-to-date and maintained, there is no one that can disturb you in your organized glory!

Author:  Daniel Philben

Source:  http://www.lifehack.org/articles/productivity/20-daily-habits-highly-organized-people.html

Categorized in Others

Running a business with children running around can be chaotic at the best of times. Talented parent-preneurs know that discipline, focus, and drive is needed to advance a business towards success. Being self-employed means that a flexible working schedule can be developed, and priorities can be juggled at any time of the day or night.

The following successful parent-preneurs tell us the habits they practise to stay successful at work and at home.

Habit #1: Communicating Effectively

I had stresses in business going on and they were affecting me at home. I realized that I was difficult to be around for everyone, but especially my wife. I make it a point to let her know what’s going on in the business now, even if she finds it boring. The most important part isn’t what’s happening, but how I feel about what’s happening. So even though she might not understand what’s going on, she understands that it’s making me stressed (or excited) and she feels like she’s more connected with me and I feel the same with her.

Nurture your family as much as you nurture your business. Your business may take care of your family but your family will care about you.

Brian Gatti, Partner & Consultant, Inspire Business Concepts

Habit #2: Saying No

I tell my clients that the definition of balance is not trying to get to a perfect 10 in every area of their life. Rather, it’s figuring out how they want their life to look in each area and putting the plan in place to get there.

My #1 tip that always works for me is to pause and consciously choose what I want to say yes to and what I want to say no to. When I don’t do that, I can make choices without realizing that saying yes to this thing really means saying no to something else I may not want to say no to.

Elene Cafasso, President & Head Coach, Enerpace Executive Coaching

Habit #3: Scheduling Family Time

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Devote one entire day to family each weekend and put away all technology. What I find that my kids want the most from me is quality time. It’s much better to set aside large chunks of time to play, talk, and explore the world and everything else can wait for a few hours (or a day).

The easiest way to do this is by setting expectations with your clients. In the digital marketing world, it’s tough not to be always on, but communicating when and how you’re available to clients can mitigate any problems.

Aalap Shah, Co-Founder, SoMe Connect

Habit #4: Loving What You Do

You have to love what you do so it doesn’t feel like work but like a hobby or passion, because you will put your blood, sweat, and tears into your business.

Kelley Kitley LCSW, Owner, SERENDIPITOUS PSYCHOTHERAPY, LLC, Author of Autobiography, My Self

Habit #5: Focussing Attention, Not Time

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You may think you have five hours to work and then wake up to a sick child. So, learn to focus only on the task at hand when you have time. You’ll find yourself much more productive if you do so. If you want to focus on your business while raising kids, you have to become a high performer. That means developing the ability to focus on what is in front of you and be present in any moment. And it means developing clarity, persuasion and productivity skills, and a sense of purpose.

Nina Amir, Chief Inspiration Officer & Inspiration to Creation Coach, Pure Spirit Creations

Habit #6: Taking Care

Keep your energy up! You can’t help your children or your customers/clients if you have no energy. Take care of yourself first so you can care for your kids and your business. (This is just like the oxygen mask on a plane. Put it on yourself first!)

Nina Amir, Chief Inspiration Officer & Inspiration to Creation Coach, Pure Spirit Creations

Habit #7: Using The 20-3-20-10 Rule

I work for 20 minutes, then do 3 minutes of quick chores (loading laundry, making coffee, etc.), then 20 more minutes of work, followed by 10 minutes of movement (stretching, prepping dinner, etc.). I use a headset whenever on a call and walk around the house if possible, or load or empty the dishwasher. When my little girl is home, she has a schedule with rewards, extra time with mommy for cooking or reading together, if she doesn’t interrupt me on a call, etc.

I will say having a child in a kid-focused business is great! Her friends served as preliminary focus groups for my gaming app and she comes up with a lot of great ideas.

Melissa Halas-Liang, Founder, Super Kids Nutrition 

Habit #8: Writing a 5-Minute To-Do List

Make a list that you keep on your phone called “5-minute to-do list.” These will be things that take 5 minutes or less to do. Every time you get an extra few minutes, whether it be waiting at the dentist’s office or standing in line at the grocery store, look at the list and do one of them. They can be things like merge your multiple contacts in your phone or search for clients’ birthdays on facebook so you can start a list and make sure you wish them happy birthday next year.

Amber Dolle, Real Estate Agent

Habit #9: Practising Balance

Being a working mother is a true blessing. I’m showing my children, especially my daughter, that it is okay to work, be a wife, and a friend all at the same time. Aside all the busy trips, meetings, and calls, the moment I walk inside my home, I put down my phone and step away from the computer. Turning off notifications goes a long way and helps remind me that at that moment, nothing is as urgent and important as family time.

Sometimes it’s easier said than done. In that case, I explain and show my daughter what I’m up to and why I’m on the phone. It’s a great way to converse, bring her in, help her understand and appreciate the work I’m doing. I understand that there’s more than one way to be a good mom. Being confident and balanced in life, I’m showing my children that you can be whatever you want to be without sacrificing the people and things you love.

Harriet Mills, CEO & Founder, Wine & Design

Habit #10: Identifying What’s Important

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Do something every day to move your business forward. Growing a business takes time, it’s a marathon not a sprint. Doing little items everyday will add up to success.

Heather Christian, Stressed Mommy LLC

Habit #11: Including The Family

Being an entrepreneur is typically a 24/7 commitment and therefore, my habit for success is consistently educating and including our son in our business. I wanted him to have some understanding of why we work so hard and have him feel some ownership and pride as well.

As a parent-preneur, it’s difficult to separate work from home, so giving him an opportunity to participate and learn some business skills made it truly a family business. In the process, he has set up trade shows, packed boxes, worked on our database, met with clients and worn an eagle costume!

Mickey Swortzel, Owner/CFO, New Eagle Consulting, LLC

Habit #12: Scheduling Work Hours

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If you work from home, this is the time of day that you need to be up, dressed, and ready to go. The start time may flex depending on what else is going on in your life, but keeping to a schedule gets you in a regular work frame of mind. Conversely, be sure to schedule time with yourself, your partner, kids, and your friends in your calendar.

It might seem too rigid to schedule fun time, but often if we don’t schedule it, then the time gets away from us and it doesn’t happen.

Jann Fujimoto, Speech-language Pathologist, SpeechWorks

Habit #13: Remembering Happiness Brings Success

I try to be a generally happy person. Success does not bring happiness, it’s the other way around: happiness brings success. If you are generally an unhappy person and feel sorry for yourself, if you’re constantly engaged in negative self-talk, you won’t be successful. If you are generally happy, give yourself positive feedback, and believe in yourself, you are more likely to be successful.

Jesse Harrison, Owner, Zeus Legal Funding

Habit #14: Being Disciplined

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When I had an 8-5 job, I use to think I was so busy, but starting my business has really put things into perspective. I wake up around 4 am to get my training done by 6:30. At 6:30, I respond to emails and do client work until 7:30 (when my girls wake up). After taking them to school (they go for half days), I rush back to the house where I fully focus on work for 4 hours. Then off to get the girls, run errands, take them swimming, make dinner, bathe them, read them a story, and then get them to bed.

After that, I enjoy my glass of wine while doing some more work.

Olivia Jaras, Founder & CEO of Salary Coaching for Women

Habit #15: Learning To Switch Off

I have to consciously open the app and refresh the screen in order to download new emails. That means, on a Saturday morning, I stop and think before I hit refresh and I ask myself: how will I feel after I see my emails? If I believe an email could trigger a stress response, then I usually justify waiting till another time.

I have also moved the email app from my home screen to the last screen of my iPhone so that, again, I have to consciously seek it out to check it.

Katy Martin & Krista Smith, Web Designer Beauty School

Habit #16: Embracing a Flexible Schedule

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When moving from full-time employment to self employed, I kept my working day the same, starting between 8 AM and 9 AM through to 6 PM. I kept the breaks to a minimum and did my best to focus and get as much done as possible. So, all I’d done in this change is heap a load more pressure on myself for the same routine. Gone was the security of an employer paying me and there seemed to be no upside of being self employed.

After a while, I decided to relax the schedule and give myself a break if I wanted one. Not just a 5-minute coffee, but an hour or two with my son or a breakfast out with my wife, knowing I could catch up those hours this evening or at the weekend and no one was there to tell me otherwise.

Ben Hitchens, Founder, Older Dating

Habit #17: Expecting Respect

Even though I look like a stay-at-home mom, I am not. I run a business from home. They must respect the fact that I work, so if I am on the phone, they must be quiet and respect my clients. In return, I respect their needs of me. When it is their time, I am devoted to them. Very little cheating is involved. No guilt.

They also need to know and buy into the fact that this work feeds, houses, and clothes all of us, so they are part of this enterprise. I ask them to play their parts, do their best, and show up professionally like I have to for my clients. They come and help out at my events, they see themselves as part of the message and the business.

To celebrate our accomplishments, we go on cool vacations. My daughter knows what I make, how my work helps other women, and feels the pride in that.

Mai Vu, Author, The Divorced Mom’s Guide to Dating

Habit #18: Taking Baby Steps

Don’t be disillusioned that your business will be an overnight success (unless you’re very, very lucky or well connected). It takes hard work, focus, dedication, blood, sweat, and tears. I set myself weekly goals and keep a huge to-do list and stick to it. I’m constantly re-prioritising my to-do list and I work on the quick wins first. These small steps will eventually get you to your end goals.

Lucy McShane, Owner, Real Wedding

Habit #19: Multitasking

Multitasking is a necessity. Multitasking is also a family event. Sometimes, my kids are right next to me at Panera or Starbucks while I am sending a few quick emails. I can listen to business podcasts while also cooking dinner. Any opportunity I have to get business done during family chores/tasks, I take advantage of that time.

Heather McCarthy, Owner, Someone Special Uniquely Personalized Books

Author:  Lucy Clark

Source:  http://www.lifehack.org

Categorized in Others

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