You probably don’t want to admit it but you love distractions. In fact, just like monkeys, you get a shot of dopamine every time something pulls you in another direction. Why do you think you check your email so much?

Want to be more productive and get your focus back? There are no secret tricks here… do one thing at a time. Stop multitasking its just another form of distraction.

Easier said than done, I know.

Recently I sat down with Tony Wong, a project management blackbelt whose client list includes Toyota, Honda, and Disney, to name a few. He’s an expert in keeping people on task, so I thought he’d be a good person to ask.

Here are his tips for staying productive:

  • Work backwards from goals to milestones to tasks. Writing “launch company website” at the top of your to-do list is a sure way to make sure you never get it done. Break down the work into smaller and smaller chunks until you have specific tasks that can be accomplished in a few hours or less: Sketch a wireframe, outline an introduction for the homepage video, etc. That’s how you set goals and actually succeed in crossing them off your list.
  • Stop multi-tasking. No, seriously-;stop. Switching from task to task quickly does not work. In fact, changing tasks more than 10 times in a day makes you dumber than being stoned. When you’re stoned, your IQ drops by five points. When you multitask, it drops by an average of 10 points, 15 for men, five for women (yes, men are three times as bad at multitasking than women).
  • Be militant about eliminating distractions. Lock your door, put a sign up, turn off your phone, texts, email, and instant messaging. In fact, if you know you may sneak a peek at your email, set it to offline mode, or even turn off your Internet connection. Go to a quiet area and focus on completing one task.
  • Schedule your email. Pick two or three times during the day when you’re going to use your email. Checking your email constantly throughout the day creates a ton of noise and kills your productivity.
  • Use the phone. Email isn’t meant for conversations. Don’t reply more than twice to an email. Pick up the phone instead.
  • Work on your own agenda. Don’t let something else set your day. Most people go right to their emails and start freaking out. You will end up at inbox-zero, but accomplish nothing. After you wake up, drink water so you rehydrate, eat a good breakfast to replenish your glucose, then set prioritized goals for the rest of your day.
  • Work in 60 to 90 minute intervals. Your brain uses up more glucose than any other bodily activity. Typically you will have spent most of it after 60-90 minutes. (That’s why you feel so burned out after super long meetings.) So take a break: Get up, go for a walk, have a snack, do something completely different to recharge. And yes, that means you need an extra hour for breaks, not including lunch, so if you’re required to get eight hours of work done each day, plan to be there for 9.5-10 hours.

Author: Ilya Pozin
Source: http://www.stumbleupon.com/su/2DLdeK/www.inc.com/ilya-pozin/7-things-highly-productive-people-do.html/?_notoolbar&_nospa=true

Categorized in Science & Tech

Life is unpredictable, and unpredictable moments can create stress in our lives. Although stress is normal, excessive stress can be physically, emotionally and mentally draining. At its worst, stress can paralyze you and keep you from doing your goals, pinning you down to a spot where you may feel trapped and burdened.

Easier said than done, stress can be hard to overcome, especially if you don’t know you are suffering from it. Awareness of your stress is the first step to helping you manage it. When you know you’ve reached your limit, it’s time to take a break and listen to what your body tells you. The following are tips to help you manage work stress and how you can overcome it to become more productive at work

Determine the primary cause of stress at work 

Any problem can be easily solved by going back to its root cause. People fail at overcoming their stressors because they either choose to ignore it or live with it. There are many things that can cause stress at work. Sometimes it could be the people. It could be a micromanaging boss, an annoying coworker, or a problematic family member who’s hindering from giving your best at the job. When you frequently deal with such people, you become stressed and lose focus on your current task. Stress can be the greatest distraction in your life, if you let it rule over you. Once you determine the primary cause of stress, you can now think of ways to handle the situation.

Got a report that’s making your feel anxious and stressed? Do it. Have a coworker who’s downright annoying and hard to get along with? Talk to him. The first step to managing your stress is to deal with the person or the object that’s causing it. Once you’ve overcome the problem, you’ll have more confidence to deal with things. Ignoring or taking these stressors for granted can lead to bigger problems that will interfere with your job. By taking the time to solve the root cause of your stress you can accomplish a lot more.

Take Time to Relax 

Everybody needs some downtime to relax. According to Richard Colgan, author of Advice to the Healer  “When we are under extreme pressure, our bodies secrete a stress hormone called cortisol that can help us short-term, but if you’re stressed out constantly, these hormones aren’t as helpful and can become depleted over time.” Taking time to relax can help you recover from constant stress.

It doesn’t matter what type of activity you’ll be doing. If you feel relaxed going to a party or curling up with a good book at home, then so be it.  Don’t overwork and make sure that you spend some of your time for things you love doing. By paying attention to your emotions and relaxing once a while you can reduce stress from work activities that drain your mind and body.  Try yoga, meditation, walking or even simple relaxing activities like listening to music or taking a hot bath. You’ll be surprised how these activities can reduce your work stress.

Get Enough Rest

Not taking proper rest can leave your mind and body drained.  Insomnia, lack of appetite and anxiety can all lead to stress and even more serious diseases. Well-rested people have better emotional balance; they can handle stress on the job and the workplace much better than people who are always lethargic and tired.

Get Organized

Prioritizing and organizing are known ways to handle stressful situations, especially if you don’t know what work to start with. It will give you a much clearer head if you sit down and take a moment to prioritize your options. An organized life can always free up your mind to deal with important work matters. Regain your control and increase your productivity by using apps that help you reach your maximum potential. There are apps like Wunderlist and Trello that will help sort out your appointments and files. Apps like Toggl and Time Tune will help you get the most out of your time.

Talk to a Friend

Sometimes all we need to feel less stressed is to have someone to talk to. The person doesn’t have to fix all your problems, he just has to be there to listen. Listening is a means of connecting. When you listen, you connect with other people who you give ability to understand your thoughts and feelings.  Other emotion-based coping techniques like talking aloud to yourself or writing down your thoughts are also good options. The important thing here is that you have to let your feelings out. Sharing has positive emotional rewards contrary to keeping all your emotions bottled up forever. Someone with a supportive network of friends and family would be able to handle stress better than people who are lonely and isolated in life.

Author:  Armela Escalona

Source:  http://www.lifehack.org/

Categorized in Online Research

Smartphones are blamed for many of today’s ills. Millennials are too dependent on their phones, disconnected from the world and self-absorbed with their own social media lives, according to many grumbling sources.

However, the reality is smartphones have expanded our chance at productivity. Rather than waste time, smartphones have allowed us to become more productive than ever. It all depends on how you use your device.

1. You can workfrom anywhere

A smartphone with data can let you work via cloud storage. Google Drive is available on the iPhone and Android, and comes with a full suite of document creating and editing tools. This allows you to make and change documents on the go, without waiting for a computer and WiFi access.

Other programs like Evernote and Dropbox also sync to a cloud-based storage system, allowing you to keep large files and notes on you without worrying about memory or what device it was stored on. Of course you’ll want to make sure you have a good signal wherever you are. But thanks to cloud storage and data, smartphones can help bridge the gap between work spaces by keeping you ready to open and work on any file or document on the fly.

2. You can simplify what you’re carrying

Smartphones help consolidate some of your most crucial data, allowing you to lighten the load of what’s in your wallet and what you need to have prepared.

Rather than copying down information you need to remember, you can take a photograph. Now you don’t need a notebook or a pen. Instead of taking a business card, add them to your contacts list (or take a photo of their business card). Now you don’t have to worry about a small slip of paper.

Smartphones can even be used as payment devices via apps like Squarecash, Venmo, Apple Pay and Google Wallet. Now you don’t have to carry your cash or credit cards around. Whatever you need, chances are there’s an app for that.

3. You can plan your whole day on your phone

With smartphones, you have access to everything you need to plan your day. A calendar app with timed notifications and GPS directions can help you get to all your meetings.

You can purchase airplane, bus and metro tickets from your phone, or place a request for an Uber. You can reserve a seat at the movies or order a taxi. Some apps, like Grubhub, allow you to place orders for delivery in advance without needing to make a phone call. Virtually every major organization, retailer and institution has created an app or mobile website that smartphone users can work with easily.

4. You can stay in the loop

Because smartphones allow you to text, call, IM, email and more, it’s very easy to make yourself available, and it’s very easy to stay up to date on all your information. The iPhone can be set to check for new emails every half hour, hour or longer intervals of time based on how frequently you want to check your email without requiring you to intentionally open your email and see what’s new.

Text messaging allows you to communicate with others on the fly, have multiple conversations at once and cut down on left voicemails and missed calls. By keeping an active alert system in your pocket, your smartphone can let you know about any updates as they happen so you can stayinvolved from anywhere.

5. You can get things done faster

A smartphone can significantly cut down on your time doing… just about anything. Checking email is now a matter of looking at the notifications of your email app. Notes can be dictated and recorded, and photos can be taken on the same device that notes are stored.

A smartphone allows you to switch between a huge variety of useful apps with the click of a few buttons. It simplifies your tools, serves as a portable computer and automatically keeps you notified about what’s going on. Used properly, a smartphone can streamline your productivity significantly and prove that technology is not just a productivity killer.

Author:  MICHAEL PRYWES

Source:  http://www.lifehack.org/

Categorized in News & Politics

Do you sometimes wish that your Mac would read your mind and organize all your business notes properly? Do you sometimes waste valuable time, looking for important screenshots and files in your computer? Then try out these three technology hacks for quick and effective solutions to your problems in a jiffy.

1. Boost Your Efficiency With Hotkeys, Keywords And Much More With Alfred:

search

Do you often spend a lot of time searching for apps or websites you often use? Then check out Alfred – an award-winning productivity app designed exclusively for Mac OS X that gives you greater control over your computer and makes life much simpler. After making some settings, you’ll be able to open what you want within a second.

Here are just some of the many things you can do with Alfred:

  • Find apps and files without even removing your fingers from the keyboard
  • Browse the web with default and custom search keywords
  • Use the Shift key to preview contents of a document without opening it

2. Manage Your Clipboard History With This Handy Tool:

Tired of switching tabs again and again when copying and pasting a list of things? Clipmenu allows you to do so just all at once!

If you’ve been using clipboard, is your clipboard history too cluttered? Are your work notes always disorganized?

Then here’s ClipMenu to the rescue – a free and highly efficient clipboard manager for Mac OS X which allows you to record 8 clipboard types, including image, plain text and much more.

3. Find Your Precious Screen Shots In A Sec With This Quick Hack:

screen-shot-2016-10-12-at-10-55-00-am

All your screenshots are saved to the Desktop by default but if you take lots of screenshots, finding a particular one might be a difficult task. Fortunately, you can use this trick to change the default screenshot location on your computer. If you make them be saved to Downloads folder, then you can drag the screenshot as the latest download file from the folder in the tool bar.

From now on, be more productive when you switch on your Mac. Share these tips with your friends today!

Source:  lifehack.org

Categorized in Online Research

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